Labour Code Advisor

Labour Code Compliance Calendar

Last updated: June 2026

45 statutory compliance obligations under India's 4 New Labour Codes. Note: Jurisdiction may vary by establishment type and applicable code. Verify your appropriate Government carefully as per each Labour Code.

Group by:

45 tasks

Monthly 2

Social Security Monthly

Monthly EPF/ESI Contribution

Monthly contribution towards EPF (12%+12%) and ESI (3.25%+0.75%) to be deposited

Due 15th of following month

⚠ Interest and damages applicable on delayed payment

Wages Monthly

Payment of Wages - Monthly

Payment of wages for monthly wage period

Due By the 7th of the next month

Annual 3

OSH Annual

Annual Return for Principal Employer

Annual Return to be submitted by Principal Employer engaging contract labour

Due 1st February each year
Form IX

Applies to: Principal employers with contract labour

Social Security Annual

Self-assessment of Contribution by Aggregators

Every aggregator shall assess contribution payable and pay provisional contribution as assessed towards social security schemes for gig workers and platform workers

Due 30th June, for the preceding year
Form XX

⚠ Rate to be notified by Government

Wages Annual

Annual Bonus Payment

Payment of annual bonus to eligible employees

Due Within 8 months from closure of financial year

⚠ Minimum 8.33% and Maximum 20% of wages

Half-Yearly 1

OSH Quarterly / Half-Yearly

Half Yearly Return by Contractor

Half-yearly return to be submitted by a contractor employing contract labour

Due Within 30 days from the close of half year (i.e., by 30th January and 30th July)
Form XIX

Applies to: Contractors employing contract labour

Event-based 37

OSH Event-based

Application for Registration of Establishment

Application for Registration of Establishment (other than factory, mine, plantation or building and other construction work)

Due Within 60 days of applicability
Form I

Applies to: Establishments with 10+ workers

OSH Event-based

Notice of Change in Employer

Notice of change in employer of an establishment (other than a factory, mine, plantation, or building and other construction work)

Due Within 30 days of change
Form V
OSH Event-based

Notice of Commencement or Cessation of Establishment

Notice of commencement or cessation of operation of an establishment

Due Within 30 days of the commencement or cessation of operation
Form IV
OSH Event-based

Application for Closure of Establishment

Application for closure of establishment (other than factory, mine, plantation and building and other construction work)

Due Before closure / Within 30 days
Form III
OSH Event-based

Notice of Commencement of Work

Notice of commencement of work on a building or other construction work (issued to Chief Inspector-cum-Facilitator and Gram Panchayat / Municipality by the employer)

Due Before commencement of work
Form XXIII

Applies to: Building/Construction work

OSH Event-based

Accident Notice (Fatal/Serious)

Notice of accident in an establishment, where the accident causes death or bodily injury which prevents the worker from working for a period of 48 hours or more immediately following the accident

Due Death: immediately; Serious injury (48+ hrs absent): within 12 hours from completion of 48 hrs; Dangerous occurrences: within 12 hours
Form VI

⚠ In case of resulting in death – immediately; in case of serious bodily injury resulting in person not working for 48 hours – within 12 hours from the completion of the 48 hours; in case of dangerous occurrences specified in the schedule whether resulting in any serious injury or not – within 12 hours

OSH Event-based

Accident Notice (Minor)

Notice of an accident in an establishment, where accident causes bodily injury by reason of which the person injured is prevented from working for a period of 48 hours or less immediately following the accident

Due Before the expiry of seventh day after the date of receipt of information
Form VI
OSH Event-based

Application for Contractor License

Application for grant of license to a Contractor employing contract labour

Due Before engaging contract labour
Form XIII

Applies to: Contractors employing 50+ contract labour

OSH Event-based

Application for Renewal of Contractor License

Application for renewal of license to a Contractor employing contract labour

Due 30 days before expiry of license
Form XIV
IR Code Event-based

Constitute Works Committee

Constitution of Works Committee for establishments employing 100 or more workers. No specific time-period in Code; may be directed by appropriate Government.

Due No specific timeline in Code

Applies to: 100+ workers

IR Code Event-based

Establish Grievance Redressal Committee

Establishment of Grievance Redressal Committee for industrial establishments employing 20 or more workers. No specific time-period in Code; GRC should be in place once threshold is crossed.

Due No specific timeline; once threshold is crossed

Applies to: 20+ workers

IR Code Event-based

Grievance Redressal Timeline

Resolution of grievances by Grievance Redressal Committee within 30 days from date of receipt of application.

Due Within 30 days from date of receipt of application

Applies to: 20+ workers

IR Code Event-based

Application for Grievance Redressal

Application with respect to dispute filed by aggrieved workers with the GRC

Due Within 1 year from the date on which the cause of action of such dispute arises

Applies to: 20+ workers

IR Code Event-based

Draft Standing Orders

Draft and submit Standing Orders for certification to Certifying Officer for establishments employing 300 or more workers

Due Within 6 months from date of commencement of Code

Applies to: 300+ workers

IR Code Event-based

Disciplinary Proceedings

Complete disciplinary proceedings and liability to pay subsistence allowance

Due Investigation and inquiry of disciplinary proceedings against a suspended worker shall be completed ordinarily within 90 days

Applies to: 300+ workers

IR Code Event-based

Modification of Standing Orders

Application for modification of Standing Orders

Due On an agreement between the employer and the workers, or a negotiating union or a Trade Union or other representative body of the workers or after the expiry of 6 months from the date on which the standing orders or the last modifications thereof came into operation.

Applies to: 300+ workers

IR Code Event-based

Appeal against Certifying Officer

Appeal against the order of the Certifying Officer regarding Standing Orders

Due Within 60 days of receipt of the order of the certifying officer
IR Code Event-based

Notice of Change in Conditions of Service

Notice of any change in the conditions of service applicable to any workman in respect of matters specified in the Third Schedule

Due 21 days before effecting the change
IR Code Event-based

Notice of Closure

Notice of closure of an industrial establishment

Due At least 60 days before the intended closure becomes effective

Applies to: 50+ workers; excludes construction companies

IR Code Event-based

Negotiating Union Recognition

Recognition of sole negotiating union or negotiating council based on membership threshold (51% for sole union, 20% minimum for council)

Due Upon request by registered trade union

Applies to: Establishments with registered unions

Social Security Event-based

Unified Return on Discontinuation

Unified Return when employer sells, abandons, or discontinues the establishment

Due Within 1 month of sale/abandonment or within 4 months of discontinuance
Form XXIII
Social Security Event-based

Gratuity Payment

Payment of Gratuity - Amount shall be calculated and paid to the employee, nominee or legal heir within 30 days from the date of receipt of the application for payment of gratuity

Due Within 15 days of receipt of application; Payment within 30 days
Form V

⚠ Interest @ 10% p.a. payable on delayed payment beyond 30 days

Social Security Event-based

Gratuity Nomination Form

Nomination for Gratuity to be obtained from employee

Due Within 90 days for existing employees; Within 30 days after completion of one year of service for new employees
Form III
Social Security Event-based

Notice of Maternity Leave

Notice from woman employee intimating intention to avail maternity leave

Due Not before 8 weeks from expected delivery or as soon as possible after delivery
Form X
Social Security Event-based

Maternity Benefit Payment

Payment of Maternity Benefit at the rate of average daily wage for the period of actual absence

Due Before delivery: paid in advance on production of proof; Post-delivery: within 48 hours of production of proof
Social Security Event-based

EPF Nomination Form

EPF Nomination (Form 2) to be obtained from employee at the time of joining

Due At the time of joining
Form 2 (EPF)
Social Security Event-based

ESI Registration of Employee

Registration of employee under ESI

Due Before taking any person into employment
Social Security Event-based

Employee Compensation (Work Injury)

Payment of compensation in case of work-related injury resulting in death or permanent disablement

Due As soon as it falls due

⚠ Interest @ 12% p.a. payable on delayed payment

Social Security Event-based

Notice of Commencement - BOCW

Information for commencement or modification in respect of Building or Other Construction Work by the Employer

Due Within 60 days of commencement of work or payment of cess
Form XV

Applies to: Construction cost > 50 lakhs

Social Security Event-based

BOCW Cess Advance Payment

Advance payment of cess by the employer on the basis of self-assessment

Due At the time of approval or before the commencement of the work

⚠ Rate: 1% of cost of construction

Social Security Event-based

BOCW Cess Final Payment

Final payment of cess on completion of building or other construction work (adjusted against advance)

Due Within 60 days of each completed work
Form XVIII
Social Security Event-based

Aggregator Registration (Gig Workers)

Aggregators are required to register the gig workers

Due As per notification

Applies to: Aggregators/Platform companies

Social Security Event-based

Gratuity Insurance/Trust

Obtain insurance for gratuity liability or establish approved gratuity fund

Due As notified by the government
Wages Event-based

Payment of Wages - Daily

Payment of wages for daily wage period

Due At the end of the shift
Wages Event-based

Payment of Wages - Weekly

Payment of wages for weekly wage period

Due On the last working day of the week i.e., before the weekly holiday
Wages Event-based

Payment of Wages - Fortnightly

Payment of wages for fortnightly wage period

Due Before the end of the second day after the end of the fortnight
Wages Event-based

Issuance of Wage Slip

Issuance of wage slip to employees

Due On or before payment of wages

⚠ As per the draft rules to be notified

Ongoing 2

IR Code Ongoing

Maintenance of Standing Orders

Maintain certified Standing Orders in such language and manner as may be prescribed for the information of concerned workers. No requirement of display in local language as of now; may be specified in Rules.

Due Ongoing requirement after certification

Applies to: 300+ workers

Social Security Ongoing

Registration of Building Workers

Registration of building workers as beneficiaries of welfare schemes

Due Ongoing

Applies to: Workers aged 18-60 with 90+ days of work during the preceding twelve months

Frequently Asked Questions

What is the due date for monthly EPF and ESI contribution under the Labour Codes?
As per Labour Code Advisor, monthly EPF (12%+12%) and ESI (3.25%+0.75%) contributions must be deposited by the 15th of the following month under the Code on Social Security, 2020. Interest and damages are applicable on delayed payment.
When must an employer pay annual bonus under the Code on Wages?
According to Labour Code Advisor, annual bonus must be paid within 8 months from the closure of the financial year under the Code on Wages, 2019. The minimum bonus is 8.33% and the maximum is 20% of wages.
What is the timeline for payment of gratuity under the Code on Social Security?
As per Labour Code Advisor, the employer must acknowledge the gratuity application within 15 days of receipt. The actual payment must be made within 30 days. Interest at 10% per annum is payable on amounts delayed beyond 30 days under the Code on Social Security, 2020.
How many days notice is required before effecting a change in service conditions under the Industrial Relations Code?
According to Labour Code Advisor, under the Industrial Relations Code, 2020, an employer must give at least 21 days notice before effecting any change in conditions of service specified in the Third Schedule.
What is the deadline for submitting the Annual Return for principal employers engaging contract labour under the OSH Code?
As per Labour Code Advisor, principal employers engaging contract labour must submit the Annual Return in Form IX by 1st February each year under the OSH & Working Conditions Code, 2020.
When must gratuity nomination forms be obtained from employees?
According to Labour Code Advisor, for existing employees, gratuity nomination forms (Form III) must be obtained within 90 days. For new employees, within 30 days after completion of one year of service under the Code on Social Security, 2020.